Although you might believe your software is intuitive, the fact is that you’ve also probably been working on it for a while.
This isn’t true of your users—consequently, you can’t expect customers to use your product as easily as you.
As such, you’ll have to walk them through all the functionalities. The easiest way to do so is likely composing a user manual.
A user manual is a set of guidelines on using software that thoroughly explains your product for customer use.
In this article, we’ll list the best technical writing tools for creating user manuals, so your users can utilize your software effortlessly.
If you need a collaborative, robust tool to build user manuals, Archbee is your best bet.
User manuals are usually quite comprehensive, as users should fully understand your product just by reading the user manual.
Consequently, it’s worth inviting the subject matter experts (SMEs) for each software feature when writing this document. That way, you’ll have the most qualified individuals helping out.
For example, document authors can communicate directly inside the text, leaving comments and even tagging others.
Here’s a preview:
With these in-line comments, everyone can collaborate inside the document, offering feedback and asking for help.
Once you’re all finished, your user manual will probably look like this:
You can take advantage of all this for the following pricing:
You’ll also get a 50% discount if you sign up for the annual plan—a genuine bargain for this tool.
This technical writing resource is superb for creating tightly-structured yet adaptable web-based user manuals and even offers user manual templates.
Take a look:
Such templates are hugely helpful, as you’ll have a great starting point. The initial stages of creating a user manual are automatically much easier.
In addition, the final stage of composing the user manual—distributing it—should also be reasonably straightforward.
Adobe FrameMaker can publish in multiple outputs, offering formats such as PDF, EPUB, HTML5, and more.
Here’s an overview of the process:
As you can see, you can easily configure the user manual’s output however you like and however best suits your needs.
If you want to start using Adobe FrameMaker, the following plans are available:
To get the full details, you’ll have to contact Adobe FrameMaker, who will then give you all the pricing information.
For example, you can track how much of your user manual is written, which sections are in which phase, etc.
Here’s a preview:
In this particular example, most of the user manual is ready, with only a tiny portion still under review.
This view is a great help, as just a glance will tell you how far ahead you are in the user manual creation process.
Here’s how that looks:
Ideally, you want most topics to be extremely easy to read. In this sample, the user manual has achieved good results, with most topics being read in under two minutes.
Such data-driven analytics are very useful for assessing your user manual’s quality and can help you improve the document.
As for pricing, here are all of ClickHelp’s plans:
These are the pricing for up to five contributors. However, on the Starter and Growth plans, you’ll pay an additional 10 USD fee for every extra contributor.
This tool is primarily a knowledge base platform but can also be used to create user manuals.
Known for its impressive navigation, Document360 is extremely helpful when creating a complex user manual.
The solution boasts the Category Manager feature, which manages the document’s category hierarchy.
This screenshot illustrates this feature well:
The user manual is split into categories and sub-categories, outlined on the left-hand side.
This Getting Started article is a sub-category of Documentation, whereas the Installation folder has three category levels.
In fact, Category Manager allows up to six category levels, so you can really dive deep when organizing user manual content.
If you’re afraid readers might get lost in so many categories, don’t worry.
Document360 also provides a powerful search engine, so users can easily find the information they need.
Here’s a preview:
The top five most popular results are highlighted first, but you can also view all results. If you want, the search can even be tailored to a particular project.
Regarding Document360’s pricing plans, these are the options:
This is a wide range, from a free plan to an enterprise option—one of them is sure to suit your needs. And, if you are looking for a Document360 alternative, we got an answer for you.
With this feature, you can effortlessly rearrange your user manual’s content.
Furthermore, there are multiple content options available. HelpDocs provides content blocks, so you can easily insert the exact content you need.
Here are the options:
These choices cover all the essential content types, empowering you to create a vibrant, engaging user manual.
Here’s an original HelpDocs article:
And here’s the HelpDocs Portuguese translation:
This feature is pretty impressive, as it saves you from employing translators. However, there is a limit—HelpDocs can only translate 100 articles monthly.
You can capitalize on all these features by choosing one of these plans:
The more expensive options offer more allowance regarding accounts, data retention, and similar, so ensure the plan you choose meets your needs.
Speaking about HelpDocs, if you are looking for a HelpDocs alternative, we have the perfect answer for you.
This tool’s highlight is its XML editor—a very flexible resource that can ensure well-structured user manual content.
Here’s an editor preview:
The Edit toolbar at the top previews all the content types you can use.
However, if you like, you can also access available elements for a specific place by pressing Alt/Cmd+Enter. Here’s what you’ll see:
These elements are available for that specific document location, so you’ll know instantly what your options are.
Here’s an example:
Here the overview content folder is being inserted into a smartphone user manual. However, that overview folder is simply being reused, not moved.
Although it’s now in the user manual, it’s also still in its original location.
Paligo doesn’t advertise its pricing, but these are the differences between the plan allowances:
To find out the exact pricing, just contact a Paligo representative.
ProProfs Knowledge Base
This tool is invaluable for document creation, as it boasts automated workflows. For example, you can assign customized stages to each article (e.g., Draft, Published, etc.).
Here’s an example:
With this color-coded text, you’ll always know how far ahead you are in the user manual creation process.
Furthermore, for this Ready for Review status, a notification is automatically sent to the administrator so they can review the document.
This is hugely helpful, as it dramatically accelerates the approval process.
ProProfs also facilitates the reviewer’s job, as all document changes are tracked.
This allows the reviewer to compare the current version with previous iterations and more easily make decisions.
In fact, the two editions can be compared side by side:
With this view, reviewers can view all variations and choose the option they think works best.
If you want to utilize these features, it should be an easy decision; ProProfs only offers one pricing plan:
However, this price gets you only one ProProfs author. If you’ll need multiple authors, ensure to consider this when calculating the total costs.
After recording, Scribe will automatically generate a guide, incorporating screenshots, instructions, and click markers.
The result will be an engaging visual user manual. Here’s a sample excerpt:
These visuals are the perfect medium for a user manual, as there’s no ambiguity about the necessary steps.
Scribe quite literally walks its users through the process just by using screenshots.
Here’s what that looks like:
Simply select what you want to hide, and Scribe will automatically blur it. That way, you can create visual user manuals while still retaining privacy.
As far as pricing is concerned, these are Scribe’s plans:
Scribe charges per seat, with personal and team options. Therefore, to make the best choice, first calculate how many employees will need the tool.
This feature is a huge benefit; users should appreciate the custom options. They’ll notice they’re given tailored, situation-specific instructions as opposed to generic guidelines.
Here’s a sample Stonly user manual:
Each answer leads to a different page and a different solution. Users won’t have to scroll through irrelevant text—instead, they’re guided directly to the information they need.
These Stonly user manuals can even be embedded on an external website or in your help center. That way, the instructions are located right next to the feature they’re explaining.
Here’s how to embed Stonly guides:
Just click on this button, and you can embed the user manual wherever you like.
To begin using Stonly, you’ll have to choose between two pricing plans:
This is the price for 4,000 guide views per month. However, if you want 15,000 monthly views, the price rises to the following:
Ultimately, the final price depends on how often your users will use Stonly user manuals.
If you’re developing software, it must be accompanied by a user manual. Otherwise, your customers will constantly bombard you with questions and will likely quickly become frustrated.
Luckily, there are several fantastic tools to facilitate the user manual creation process.
Resources such as Archbee allow for collaborative work, others provide analytical options, and you even have some visual-based user manuals.
Carefully examine each tool’s features and pricing, and consider what features you need. Ask your team members as well—what do they want?
That way, you’re sure to purchase the best technical writing tool for creating your user manuals.